Moladin Finance Indonesia (MoFi) led the unification of Moladin Group’s business operations into one Odoo 16 Enterprise system, replacing disconnected tools with integrated workflows from procurement to accounting. Delivered fully remotely, Portcities implemented OJK-compliant financial reporting and positioned Odoo Chatter as the central approval channel across departments. The project ran from early 2023 to 2024.
- Company Name: Moladin Finance Indonesia (MoFi)
- Industry: Financial Services / Financing Company
- Location: Sentra Raya Tower, Iskandarsyah Raya Street No.1A, Melawai, Kebayoran Baru, South Jakarta, Indonesia
- Company Size: 500–800 employees (part of the Moladin Group)
- Current Scale: Licensed and supervised by the Financial Services Authority (OJK), Moladin Finance provides financing solutions for MSMEs across Indonesia. Operates alongside Moladin Group business supporting nationwide financial inclusion.
- Time of Implementation: 2023 – 2024 (Phase 1 & 2)
- Systems Implemented: Odoo 16 Enterprise (Employee, Purchase, Inventory, Accounting, Custom Leasing, Purchase Request, and Financial Reporting Modules)
As part of Indonesia’s growing digital finance landscape, Moladin Finance Indonesia (MoFi) focuses on empowering Micro, Small, and Medium Enterprises (MSMEs) through accessible and technology-driven financial solutions. Operating under the Moladin Group and regulated by the Indonesia Financial Services Authority/ Otoritas Jasa Keuangan (OJK), MoFi plays a key role in expanding financial inclusion across the country.
However, the company’s rapid growth introduced new operational challenges. Each business entity managed its own systems and workflows, leading to multiple work flows and inefficiencies in financial reporting. To streamline operations and strengthen visibility, Moladin partnered with Portcities to deploy a unified Odoo 16 Enterprise solution—integrating multiple subsidiaries into a single, transparent, and scalable ERP platform.
Breaking Down Silos: A Unified System for a Growing Enterprise
Before implementing Odoo, Moladin’s departments used separate systems that didn’t communicate with each other. Accounting, procurement, and finance operated in isolation, often relying on manual data entry and spreadsheets. Manual processes connected two or more systems that couldn't integrate, which led to duplicated data entry, delayed approvals, and no real-time visibility across the Moladin Group.
To address these inefficiencies, Moladin set out to consolidate operations into one integrated ERP environment. The goal was to move away from disconnected tools and establish a system that could:
- Integrate operations from all Moladin subsidiaries into a single Odoo platform.
- Provide transparent, real-time access to financial and operational data.
- Strengthen compliance with OJK standards through structured, accurate reporting.
The scope was ambitious: merge Moladin Group Business with Moladin Finance into one operational system, while maintaining entity-specific requirements.
Designing an Integrated ERP to Connect Every Department
The implementation began in early 2023, following a detailed business requirements analysis conducted jointly by Portcities and Moladin’s project teams. The initiative split into two parallel projects: one for Moladin Group business and another for Moladin Finance (MoFi). Both ran simultaneously through 2024.
The solution combined core Odoo modules (Employee, Purchase, Inventory, Accounting) with custom-built applications tailored to Moladin’s financial operations, including Leasing Management, Purchase Requests, and Custom Financial Reporting.
To align Odoo with both group-level and OJK reporting standards, Portcities developed advanced financial reports, including:
- Balance Sheet and Profit & Loss statements (Group and OJK formats).
- Cash Flow reports (Direct and Indirect).
- Aged Balance and custom leasing reports.
In addition, a complete Leasing Management System was built to handle contract management, debtor tracking, amortisation schedules, and financial reporting - all fully integrated with accounting workflows. The leasing system covered the complete lifecycle: contract setup, debtor management, amortization calculations, and reporting for disbursements, incentives, incoming payments, and accrual interest.
Key integrations further strengthened automation and accuracy:
- Middleware for leasing transactions.
- BCA integration for automated disbursements and MT940 bank reconciliation.
Matrix approval workflows were implemented across Purchase Requests, Purchase Orders, and Payment Out processes, enabling multi-layer approval control across departments.
The entire implementation was hosted on Moladin’s cloud infrastructure, managed by its internal IT and DevOps teams. This ensured full ownership, security, and scalability of the system.
Adapting to Change Through Strong Collaboration
Large-scale ERP projects often face growing pains, and Moladin’s implementation was no exception. Moladin's internal representatives changed frequently, requiring repeated knowledge transfer. Business requirements also shifted during development and UAT, making scope consistency difficult.
However, both teams stayed aligned through proactive communication and transparent coordination. Regular online workshops kept teams aligned. Critically, all approvals and decisions were documented in Odoo's log and chatter—creating an audit trail that survived personnel changes.
Despite these shifts, the project moved forward without delays. By 2024, Moladin had successfully gone live across multiple companies, running Odoo as the operational backbone for procurement, finance, and accounting, all managed remotely, yet seamlessly.
Turning Automation into Real Operational Impact
The new Odoo environment quickly became a central hub for all financial operations within the Moladin Group. Manual processes between disconnected systems were replaced with integrated workflows from procurement through payment. Data now flows automatically across departments without duplicate entry.
Since the go-live, Moladin Finance has achieved:
- Integrated workflows from purchase request to payment, linked to budget controls.
- Improved reporting accuracy for both internal and regulatory (OJK) needs.
- Faster, more transparent approvals through automated multi-level processes.
- Documentation-driven approvals using Odoo chatter as the primary channel—every decision recorded with a full audit trail.
Within two years, Odoo became Moladin's operational backbone for procurement, accounting, finance, sales, and invoicing across all group entities.
Sustaining Growth Through Continuous Improvement
Following a successful rollout, Portcities continues to work alongside Moladin Finance and the wider Moladin Group under an SLA 1 support agreement. The partnership focuses on ongoing system optimisation, and operational enhancements across departments.
With Odoo 16 Enterprise as its foundation, Moladin Finance now operates a robust, integrated financial ecosystem that supports both day-to-day efficiency and future expansion.
“Portcities has been a reliable partner in Moladin Finance’s digital transformation. Through the implementation of Odoo 16 Enterprise, they successfully unified our operations into a single platform, improving visibility, governance, and reporting accuracy.
Their team demonstrated strong technical capability, structured project management, and consistent communication throughout the project. Today, Odoo serves as our system of record for procurement, finance, and accounting, supporting both internal controls and regulatory requirements.
We value Portcities not only for their expertise, but also for their long-term commitment as a strategic partner.”
Andy Yonatan, CFO, • Moladin Finance Indonesia
More Than a System Integrator: Portcities as a Long-Term Partner
The Moladin Finance project highlights how a clear vision, structured collaboration, and the right technology can drive meaningful transformation. Moladin replaced disconnected systems across four subsidiaries with a single Odoo 16 Enterprise platform.
The result: integrated workflows from procurement through accounting, OJK-compliant reporting, and transparent approvals across 500-800 employees, all delivered remotely.
Managing multiple subsidiaries with disconnected systems? We can help you consolidate operations into a single, integrated platform.
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